Graduate Student Travel Policies
Revisions of 9-22-06
- Reimbursement of eligible travel expenses within the yearly limit of the Graduate Student Travel Fund requires only the approval of the student's academic advisor. The Graduate Affairs Committee has eliminated the requirement that Travel Fund reimbursements need to be submitted in advance through the DGS. Details follow below.
- However, all graduate student travel now requires pre-approval of the chair. The sources of funding do not affect this requirement. Details follow below.
- Questions?
- Questions about travel pre-approval should be directed to Mark Ashbaugh.
- Questions about the Travel Fund amounts and policies should be directed to Jan Segert.
- Questions about eligibility of travel-related expenses should be directed to Kimberly Dostoglou.
Graduate Student Travel Fund: Effective Start of FS06 (retroactively)
On the basis of
advisor approval, the Fund will contribute towards the expenses of graduate students
traveling to present talks or participate in conferences, workshops, and seminars. Expenses other than travel (for example book or computer purchases) are not eligible for Travel Fund reimbursement. All mathematics graduate students are eligible, including Master's students. A student's Graduate Students Travel Fund reimbursement is limited the following amounts, independent of whether the applicant is presenting a talk.
Limits per academic year: (the academic year starts on the first day of Fall Semester.)
- $ 600 for students who have passed the Comprehensive Exam
- $ 400 for students who have passed both Qualifying Exams but have not passed the Comprehensive Exam
- $ 100 for students who have not passed both Qualifying Exams
Reimbursement Instructions:
- The student and his/her academic advisor should complete and sign the appropriate sections of the Graduate Travel Fund Application (revised 10-26-06). (Please note that you can type on this pdf form before printing.) This application does not need to be submitted before the trip.
- After the trip, the student should bring the following documents to Kimberly Dostoglou:
- The Graduate Travel Fund Application
- ORIGINAL RECEIPTS for ELIGIBLE travel-related expenses up to the maximum reimbursable amount award. Please provide information about other sources of funding for the trip. Travel, lodging, and food are eligibible if they are not being paid for by other sources. Some limits apply.
